Accounts Payable

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Cash management in the seasonal and cyclical hospitality industry is a major design goal of the Data Plus package. Both single property and multi-unit management companies can utilize the system, paying vendors on an individual property or consolidated basis. Multi-currency functionality allows the user to enter an invoice in any currency and pay that invoice in the same or different currency.

Recurring entries can be automatically generated each month until a user-defined limit is reached. During transaction entry, missing vendors, payment terms or distributions can easily be added without leaving the batch being entered. Checks can be generated by batch or individually. Two-way interfaces with the banking system improve security and simplify the reconciliation process.

Features
Miscellaneous Vendors – Use this special vendor record for one-time billable activities such as room refunds.

Travel Agent Commissions – Easy access for quick data entry of Travel Agent commissions. On-line searches include IATA numbers and travel agent name for easy data entry.

Multi-Currency Capabilities – Pay vendors in any currency. Conversion to the base currency of General Ledger is automatic with calculation of foreign exchange gain or loss.

Sales/Use Tax Tracking – Automatic calculation of sales and use taxes with specific reports to track liability.

1099 Forms Printing – Track 1099 information for designated vendors, report on this information and print 1099 forms. This feature is reviewed yearly against the latest IRS specifications and updated when required.

Demand Checks Printing – Enter invoices and immediately print Demand Checks. Print an edit list of unposted transactions and post all records through one function.

Inquiries – Drill down capability to search for invoices, checks, distributions, vendor and invoice history.

EFT – Capability of paying vendors through Electronic Funds Transfer.
Purchasing/Receiving Interface – Ability to create Invoice batches for PO Items that have been received.

Optional Interfaces
Food and Beverage
Travel Agent Commissions
Bank Check Import/Export

Accounts Payable Data Sheet