How to order your 1099 forms:

Contact:
CGC
Contact name: Tammy Peters
Number: 814-946-9427
E-mail address: peters@cgc1.com

Just call Tammy and say:
“Can I have the 1099 forms that Data Plus’s software supports.”

End of Year best practices checklists, documents & webainars are now available for Accounts Payable, General Ledger & Payroll. Visit the support page for documents & webinar registration.

The number in parenthesis is the code assigned to each enhancement and can be used as a reference in any contact you have with support.

Accounts Payable
(4704) Corrected the placement of the Transit number MICR code on DPHS standard blank check.
(4605) In a multi-property database, you can receive the error “No adisburs2 record is available (91)” if certain conditions are met.
(4591) Added error message when the user enters an Inactive GL account number
(4499) Corrected display issue in Demand checks when changing cash account.
(4496) Created new AP Bank Check Export for ‘Secure Pay’
(2017) Added check stub message to the second stub for all custom procedures.

Bank Reconciliation
(4674) Corrected issue with Bank Reconciliation program not canceling checks when the check number differed between Data Plus data and Bank Data.
(4581) Modified Bank Rec to still allow cancel check functions for bank accounts not flagged for Bank Rec application.

General Ledger
(4708) Corrected In Use By error when working in Budgets.
(4686) G/L Revenue Interface with Crescent Point of Sale system
(4599) Increased Batch Transaction Number field from four digits to five digits.
(4596) Changed Statements to allow for more than 30 columns.
(4577) The file created from the YTD G/L export, sometimes had data in some of the rows shifted to another column. This has been corrected.
(4571) Changed warning message for multi-property Journal Import, regarding posting outside the batch property.
(4569) Restored functionality of Prompt for Property function to force property ID to be entered.
(4567) Corrected error message when using Statement Compare Tool.
(4550) Corrected property security issue while creating new budgets with a property restricted user.
(4534) Changed S/U/N flag to allow “-” as a value.
(4502) Moved Description column to middle of statement in 10th edition statements.
(4495) Created new GL Revenue import interface for Profit Manager.
(4466) Changed GSMS interface file naming convention, to include a date stamp in the filename after importing.
(4327) Added statistical statements to the 10th Edition Statement Templates.
(3560) Created New Micros Opera 2 Revenue Interface.
(2531) Corrected issue with Statement Compare utility not working correctly.
(2448) Corrected issue with units not totaling correctly in rolling statements.
(1073) Created New Nova Plus Revenue Interface.

Inventory
(4717) Several performance improvements were made to the Inventory Transaction Inquiry. Also added the “Reason Code” field to the filters used to facilitate visibility of POS transactions that were processed.
(4716) Modified Springer Miller Retail POS interface (ISMS) to include non-inventory items in the adjustment batch.
(4691) Changed SMS Export file to only include storeroom data if “Include in interface export” set to” YES” AND “Interface Code” is set to ISMS.
(4684) Added emailing of communication errors when using the SpaSoft interface.
(4681) Changed Touch interface process, so sales transactions created by Touch import have source of “ISTH”.
(4680) Correct problem with Issue/Adjust transactions valuing the item at the standard cost not the average cost or cost method in Inventory parameters.
(4679) Developed new Point of Sale Inquiry to show Food and Beverage interface sales transactions.
(4666) The SMS Max Detail file that is being imported was doubling the quantity of the last item after it is imported and the Issue/Adj batch is created. This has been corrected.
(4657) Corrected quantity conversion factor issue in Special Usage report.
(4627) Added the ability to run the Inventory Valutation Report for a date range.
(4626) Sales Analysis by storeroom and Sales Analysis by Class reports have been removed and replaced by the Detailed Sales Analysis report.
(4625) Made changes to Sales & Cost Analysis Report Abilty to record “open” items from SMS touch (items that do not have a set price).
(4621) Enhancements to Usage Analysis Report.
(4616) Added Extended Cost and Extended Sales columns and totals to Sale Mix & Target Cost report.
(4613) Corrected issue of Inventory transfers picking up a conversion factor that does not show.
(4590) Item Description not not properly displaying after changing Item No. when entering an issue/adjustment batch.
(4532) Added warning to SMS inventory export for items with Retail Price of zero.
(4407) Clarified the wording of error messages encountered when attempting to delete an item.
(4379) Add functionlaty to support allowing issue/adjustment batch entry to cause the on hand to go negative.
(4360) Created new Detailed Sales Analysis report.
(4138) Interface for the SpaSoft POS system. Data to be exchanged will be done using TCP/IP and SOAP/XML messaging. This will record sales activity from the POS system in Data Plus and supply the POS system with item

Other
(4745) Made aesthetic changes to main screen of Data Plus application.
(4696) Include new Interface Code field to Storeroom List Report.
(4668) Allow deleting an item location record, as long as there are no transactions associated with the item location record.
(4553) Increased Statement Row Description to 50 characters.
(4286) Made corrections to property status settings, setting property to inactive sets all of that property’s accounts to inactive.
(3733) Allow cost to equal zero when creating an item.

Payroll
(4746) Corrected issue with losing accrued hours when Ongoing Vesting Period is ‘Immediate’.
(4740) Removed “Check Rows” field from Parameters screen.
(4701) Increased job-no field size to 5 digits in Payroll
(4693) Custom Direct Deposit file for Viceroy Anguilla.
(4671) Modify TimeClock Plus Time and Attendance interface to ignore Cost Code column.
(4670) New version of TimeSaver Time & Attendance Interface for Anguilla.
(4661) Fixed erroneous error message about State tax ID for Utah.
(4659) Created new Time & Attendance interface for Aloha POS
(4658) The Payroll Direct Deposit file is now multi-record. There should be 1 record for each pay period.
(4651) In Department / Job file maintenance, allow a Job rate of zero to be entered.
(4602) Added Time & Attendance Interface for TimeClock Plus
(4483) Changed display format of Employee number in Import Time Card error log.
(4397) Changed Bank Routing Number in Employee Calculation record to include all 9 digits.
(3319) Users are no longer required to add Individual calculations all pay periods.

Personnel
(4703) Increased job-no field size to 5 digits in Personnel
(4695) Corrected error with Applicant lists.
(4464) Updated Emergency Contacts fields in Applicant data to be consistent with Employee data
(4458) Expanded the field size for Comments in the Employee Action History.
(3842) Corrected error with Applicant lists.

Purchasing
(4733) Changed Through date on report setup screens to default to current date.
(4682) Corrected issues with Un-receive All function in Receiving.
(4665) Custom PO using Report Builder now prints the PO with the date PO was approved instead of the date it was printed.
(4647) Added Exceptions Only option to Receipt Log report to show only purchase order lines where the quantity ordered does not match the quantity received.
(4584) Default “send email for approval” to no if user staff file indicates “Send Email” is set to “No”.

Data Plus Announces Real-time Inventory Interface with SpaSoft 3.1.1
North Chelmsford, MA – August, 2009 – Data Plus is pleased to announce the release of a certified interface between the DPHS Inventory application and SpaSoft 3.1.1.50. This real-time inventory interface uses a web portal with SOAP and XML messaging to provide two way communication of item and sales data.

Prior to this release, back office communication with point-of-sale occurred on a batch basis and was user driven, so there was a lag time between the point at which items are purchased and when inventory counts were updated. With the new SpaSoft Interface, communication takes place silently, with no user intervention, and inventory counts can be configured to occur at any interval. Data Plus users will have immediate access to accurate inventory counts and sales data directly from SpaSoft.

“Users have been pushing for real-time interfaces of this type for some time in order to have truly seamless communications. We are very pleased to be working with SpaSoft to fully realize the capabilities of both systems,” said Bruce Bensetler, President of Data Plus.

“With this leading edge interface to Data Plus, SpaSoft users will benefit from increased operating efficiencies and reduced costs because it supports a centralized inventory system, streamlines inventory operations and eliminates double entries,” remarked Brigitte Diem-Guy, General Manager of SpaSoft Operations for PSMS, “Clients with inventory spread over a large property or multi-property sites will appreciate the value of this powerful, state-of-the-art interface.”

About Data Plus, Inc.
Since 1986, Data Plus has been offering the most complete hospitality-specific back office accounting system available in today’s marketplace. The fully-integrated back office suite known as the Data Plus Hospitality Solution is the ultimate back office system because it combines Accounting, Human Resources and Procurement in one complete package. Hotels, restaurants, time-share operators, resorts, and casinos all over the world, varying in size and operational style, rely on their superior applications, system interfaces, and knowledgeable support. Data Plus is able to accommodate both the needs of the single site operator as well as the complex operational needs of an international management company. For more information on Data Plus, please visit their website at www.dphs.com.

About SpaSoft/PAR Springer-Miller Systems
An industry-standard for more than 14 years, SpaSoft is a fully integrated, dynamic activities management/scheduling software solution, specifically designed to meet the unique needs of resorts, day spas, medi-spas and health clubs. SpaSoft’s integrated offering includes resource management, club membership, group management, inventory and yield management, point-of-sale, user-defined and standardized reporting, as well as client management and history. SpaSoft is one of the many products offered by PAR Systems-Miller Systems Inc, the leading provider of hospitality management solutions. The extensive product line offered by PSMS meets the technology needs of all types of hospitality enterprises including city-center hotels, destination spa and golf properties, timeshare properties and casino resorts worldwide. For more information on PAR Springer-Miller Systems, visit our website at www.springermiller.com

Contact:
Tiah Cotoni
Data Plus, Inc.
91 Tyngsboro Rd.
North Chelmsford, MA 01863
Phone: 978-888-6300
www.dphs.com
tlc@dphs.com

The number in parenthesis is the code assigned to each enhancement and can be used as a reference in any contact you have with support.

Accounts Payable
(4565) New Positive Pay interface for Bank of Tokyo.
(4563) Create Positive Pay / Bank Check Export for Woodlands National Bank.
(4558) Accounts Payable
(4531) New Food & Beverage interface for FBM Stores
(4527) Corrected error in account number search when performing vendor unpaid invoices report.
(4506) Added new Vendor Alpha search with advanced filtering options to Review Vendor 1099 info Utility.
(4480) Phone number field in Vendor record has been increased to 20 characters to allow for the inclusion of an extension.
(4323) Corrects error in Papersave interface with use of &” character.”

General Ledger
(4629) Expanded the functionality of the Consolidation Export/Import utility to include consolidation and alignment with single property databases
(4597) Corrected property restriction rules in statements.
(4564) Corrected error with Journal imports for property specific users.
(4561) Correction to YTD General Ledger Consolidated report to prevent users from being kicked out.
(4546) One property can update budgets and another property can create budgets at the same time.
(4542) Corrected problem with Recurring entries allowing the selection of inactive G/L accounts
(4537) When updating budgets for different properties, users were getting a message Record is Locked” even though they were updating different accounts.”
(4474) Remco NiteVision GL revenue interface
(4421) Corrected error with Balances export not properly displaying property ID
(3938) Allows user to exclude inactive accounts and accounts with Zero balances when running the Trial Balance Export Utility
(3016) Revenue interface for Hilton OnQ PMS

Inventory
(4635) Count sheet description now displays all 35 characters.
(4630) Correction to Recipe Costing to reflect number of portions of a sub-recipe
(4624) Special Usage report now obtains the Item Description from the Item record reflecting any changes that may have been made.
(4593) A Print button has been added to the Recipe Management screen to allow printing of the recipe.
(4560) Fix to SMS Retail POS export to correctly handle all combinations of PLU, Vendor Item Codes and UPC codes.
(4525) Added logic to prevent an Inventory Item whose on-hand is greater than zero from being made inactive.
(4514) Apply property level security to the Inventory Storeroom browse. Users will now only see storerooms for the property for which they have access.
(4404) Include the required Requested By” field on the Pick List created when Inventory transfers are entered.”

Miscellaneous
(4610) Corrected error in Vendor item that allowed conversion Factor to save as Zero.
(4549) Enforce property security on Storeroom budgets
(4529) Force the Start In folder to be that which is specified in the shortcut to insure that Report Builder is able to find all required components. This is done automatically whenever Report Builder is called to format output.

Payroll
(4588) Modification to Florida Unemployment file to support new CSV format.
(4568) Correction of Custom Payroll check for Quinault to show accruals and correct the print order.
(4539) Added support for New Mexico Quarterly electronic filing.
(4524) Add RS record to New Mexico electronic W-2 file.
(4307) Payroll 941B report modified to show void checks. Checks issued in the current quarter are included in the report. Checks issued in prior quarters are included and listed separately.
(3652) In Payroll, prompt user when terminating an employee if they wish to disable calculations which are set to Individual = Yes. This is to prevent automatic reinstatement for rehires.

Personnel
(4372) Users can now create employee records in Personnel and assign the Dept/Job without Payroll being installed.

Purchasing
(4572) Increase size of Unit Cost field displayed when adding an item to a Purchase Order.
(4526) Small formatting changes to the character (Xponent) Purchase Order to improve its appearance.
(4523) Validation added to test the Purchasing Receipt date to verify that it is for the current fiscal period based on the Fiscal Periods file. If the date does not fall within the range of dates for the fiscal period of the batch, display a warning.
(4491) Modify Report Builder Purchase Order format so that the Item Description does not overlap other columns regardless of the number of lines of text.
(4489) Add New” button to Ship Via, Bill TO and Ship To browses to allow adding records on the fly during Purchase Order entry.”
(4487) Correct Purchase Order entry screen to insure that Special Instructions are saved.
(4385) Include the dollar value of receipts for a batch in Purchasing Receiving.
(4303) Added option allow user to specify single or double spacing of Purchase Order line items.
(4295) Custom Purchase Order modified to include Data Plus Item Number.
(3547) Users have the ability to email the requisitioner upon approval of a requisition.