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Top Ten New Features

10. PO email approval defaults according to user’s email in staff file.
9. Bank Rec now cancels matching items with differing check numbers.
8. Can no longer enter an inactive account for an invoice offset account.
7. Status flag in Properties now works correctly.
6. Only calculations for employees in the current pay period will be processed.
5. 10th edition statistical statements have now been added.
4. Bank Rec can now be enabled/disabled for different properties
3. Statement Compare utility now works correctly.
2. A single direct deposit calculation may now use multiple bank account numbers.
1. Statement description for 10th edition statements is now in the center column.

I was contemplating switching to Data Plus for our payroll services last year. I was quite content with Peachtree Accounting Solutions – even though I had seven properties of payroll I had to key-in on a bi-weekly basis, it was simple – but yet it was time consuming – every other Monday was reserved for doing payroll – most times I would not finish until nine or ten in the evening. When I found out that Data Plus had a feature in which the hotel would simply key their hours in a spreadsheet (which was already being done) along with any tips and banquet gratuities, and all I had to do was import this spreadsheet into a file, my interest in this payroll piqued.

With the help of Cathy from Data Plus, the first payroll for each hotel was a effortless – no more keying in hours – just follow some simple step-by step procedures, and the checks were processed –saving at least an hour or two from my work schedule – especially for our larger properties. Another special feature that I really savor is their direct deposit functionality. As long as I receive the employee’s Direct Deposit Authorization form by Monday when I process payroll, the associate will have that check direct deposited that payday on Friday! No longer does an employee have to wait one or two payroll cycles before their direct deposit is approved.

Since we use Data Plus as our payroll service, paying payroll taxes is simple also! Data Plus has a “941” report that will specifically state how much your payroll tax deposit is for that particular payroll – I use this report to pay my taxes online every other week.

My biggest time-saving measure with Data Plus just occurred last week – in the past, every quarter I had to process our State Unemployment Taxes – by keying in each employee’s name, their quarter’s wages, their state income tax withheld, etc. into our state’s website for online reporting– not only this was a time-consuming measure, but a process that obviously, had to be done correctly and accurately. The programmers at Data Plus had created a program that now all I have to do is simply create a file for each hotel prior to starting a payroll in the new quarter. I then upload the file into our state’s online web reporting, and that’s it! Twenty seconds if that!

My Monday nights are now free to watch Monday Night Football – I like that.

This is a list of the top most beneficial Customer Requested Enhancements that were implemented by the Data Plus Development team:

1. General Ledger (4280): Data Plus now has an interface with the CMI Fixed Assets Application

2. Inventory (2588): Users now have the ability to set the status of an item to Inactive if there are no open transactions for that item. This will reduce the number of items in the various lists and outputs. There is also a utility that will read in a list of items and will set their status to Inactive if there are no open transactions.

3. Inventory (4268): Performance improvements have been made in all Physical Inventory browses and searches

4. All Applications (4367): Users can now enter a Vendor while searching the list of available vendors. They do not have to go to the Vendor File Maintenance screen.

5. Purchasing (4036): Users now have the ability to move an item from one Item Class to another as long as neither Item Class (the “from” or the “to”) are frozen for Physical Inventory.

6. General Ledger (4150, 4155) / Inventory (4428): Security Enhancements: If users are property-restricted, updates to the application have been made to ensure that inquiries and reports can only be run for the property to which they are restricted.

We installed the Data Plus Retail system on the 1st June 2008 and the Food & Beverage system in August 2008. Data Plus worked closely with us to enhance both products and developed them to where they are today.

While the testing of the full functionality within the Food & Beverage system is in an early stage, Data Plus has been very supportive and proactive in driving its development on our behalf.

Brett Davidge
Project Manager
Gleneagles Hotel

You folks have really got the installation process down to something smooth and painless. I’m sure it has something to do with a lot of experience and practice, but those won’t do it unless there is a great team.

Fred Miller
CFO
Hotel Chelsea, NYC

When I went to San Antonio in 1999, I had the opportunity to replace the Back Office package. I selected Data Plus over four other systems and NEVER had a regret.

Based on my experiences with Data Plus, I would strongly recommend them to any hospitality customer as the best solution for their operation. I know that future Data Plus customers will become as excited as I am about their product, service and customer satisfaction. I am always available for reference calls so don’t hesitate to contact me.

I would say DPHS has improved our accounting operation in the following areas:

Importing journal entries from Excel into DPHS.

Allen Ruffin
Corporate Controller
Cooper Hotels

I have been using Data Plus for several years and I feel I must let you know as a company the excellent customer service I just received yesterday from your Support Specialist Cathy.

Cathy could have not been more helpful and gracious. It’s very seldom that I find myself experiencing that level of customer service anywhere and just like yesterday, in all my dealings with Cathy through the years she has been nothing short of a perfect example of a knowledgeable, capable and friendly support person.

George Taulé
Controller
The Standard, Downtown LA