Archive
Author: Rayanne Pruitt
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Hotel Audit Readiness: Build It During the Month, Not at Year-End
Every hotel controller knows this feeling: the auditors’ request list lands in November, and suddenly the team that just closed October is hunting for bank reconciliations, tax filings, payroll allocation support, and the approval trail…
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Hotel Finance Shared Services: An Operator’s Guide to Centralizing Without Losing Control
Every growing hotel management company reaches the same moment. The portfolio crosses some invisible threshold, the controllers are stretched across too many tasks, and the month-end close starts to feel like a negotiation with each…
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The Hotel Internal Controls Checklist: A Practical Review for Finance Leaders
Most hotel finance leaders know what a good control looks like. The harder question is whether that control is working at every property, every shift, and every month-end, or whether it exists only in a…
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Onboarding an Acquired Property: A 90-Day Playbook for Standardized Multi-Property Reporting
This guide covers that new property transition specifically: how finance leaders bring an acquired or newly managed hotel onto a standardized reporting structure without disrupting the close for the rest of the portfolio, and what…
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Hotel Owner Reporting: A Guide to Faster, Clearer Portfolio Visibility
Every owner asks the same four questions on the first of the month: which properties are outperforming, where are margins slipping, are expenses tracking to budget, and why did the numbers take two weeks to…
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The Hotel City Ledger: A Finance Leader’s Guide to Accounts Receivable, From Direct Bill to Collections
For most hotel finance teams, the city ledger is where clean numbers go to get messy. It’s the receivables a hotel carries for corporate accounts, travel agencies, group blocks, and other non-guest-paid balances. Room revenue…
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Hotel Treasury Management: Why Daily Cash Control Is Different from Cash Forecasting
Most hotel finance teams have a budget, a rolling forecast, and a month-end close that eventually ties out. Many of them still can’t answer a simple question at 8:30 a.m.: what is our actual cash…
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A Finance Team’s Guide to Deferred Revenue and Guest-Ledger Liabilities
Few areas of hotel accounting cause more month-end friction than advance deposits. Cash arrives long before a guest ever checks in, group blocks carry deposit schedules that span months, and event contracts often include multiple…
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Hotel Occupancy Tax Reconciliation: Building a Workflow That Survives an Audit
Every hotel finance leader knows the feeling: the tax filing deadline is two days out, and the numbers coming out of the property management system don’t quite match what’s sitting in the general ledger. A…
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Multi-Property Hotel Accounting: How to Structure a Portfolio That Closes Fast and Reports Clean
If you’ve ever tried to close the books on 12 hotels using a chart of accounts that started life as a single-property spreadsheet, you know the problem this article addresses. Multi-property hotel accounting isn’t just…
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Hotel AP Payment Controls: A Vendor-by-Vendor Framework for Moving Off Paper Checks
Most hotel finance teams already know paper checks are a risk. What’s harder to find is a clear answer to the next question: once you’ve decided to move off checks, how do you actually decide…
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The Hotel Finance Leader’s Guide to Building a USALI-Aligned Chart of Accounts
A hotel’s chart of accounts rarely gets the strategic attention it deserves. It’s treated as a setup task, configured once and revisited only when a new department opens or an auditor asks an awkward question.…
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Hotel Audit Readiness: Build It During the Month, Not at Year-End
Every hotel controller knows this feeling: the auditors’ request list lands in November, and suddenly the team that just closed October is hunting for…
-
Hotel Finance Shared Services: An Operator’s Guide to Centralizing Without Losing Control
Every growing hotel management company reaches the same moment. The portfolio crosses some invisible threshold, the controllers are stretched across too many tasks, and…
-
The Hotel Internal Controls Checklist: A Practical Review for Finance Leaders
Most hotel finance leaders know what a good control looks like. The harder question is whether that control is working at every property, every…
-
Onboarding an Acquired Property: A 90-Day Playbook for Standardized Multi-Property Reporting
This guide covers that new property transition specifically: how finance leaders bring an acquired or newly managed hotel onto a standardized reporting structure without…
-
Hotel Owner Reporting: A Guide to Faster, Clearer Portfolio Visibility
Every owner asks the same four questions on the first of the month: which properties are outperforming, where are margins slipping, are expenses tracking…
-
The Hotel City Ledger: A Finance Leader’s Guide to Accounts Receivable, From Direct Bill to Collections
For most hotel finance teams, the city ledger is where clean numbers go to get messy. It’s the receivables a hotel carries for corporate…
-
Hotel Treasury Management: Why Daily Cash Control Is Different from Cash Forecasting
Most hotel finance teams have a budget, a rolling forecast, and a month-end close that eventually ties out. Many of them still can’t answer…
-
A Finance Team’s Guide to Deferred Revenue and Guest-Ledger Liabilities
Few areas of hotel accounting cause more month-end friction than advance deposits. Cash arrives long before a guest ever checks in, group blocks carry…
-
Hotel Occupancy Tax Reconciliation: Building a Workflow That Survives an Audit
Every hotel finance leader knows the feeling: the tax filing deadline is two days out, and the numbers coming out of the property management…