DP PAY

The Smart, Secure Way to Manage Hotel Payments

Accounts payable shouldn’t slow down your hotel’s operations or put your financial security at risk. But manual AP processes and rising fraud threats make it difficult to stay in control.

DP Pay transforms hotel AP with secure, automated invoice approval and payment workflows, reducing costs while improving speed, accuracy, and visibility. Intelligent invoice matching, configurable invoice approval routing, real-time reconciliation, and secure flexible payment options – including ACH, virtual cards, and checks – ensure that suppliers are paid accurately and on time. Plus, with built-in fraud prevention tools, you can safeguard your financial assets.

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Features That Work for Hoteliers
Automated Invoice & Payment Workflows
Eliminate manual errors, reduce delays, and free your AP team from tedious tasks with automated invoice capture, approval routing, and payment processing.
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Real-Time Invoice & Payment Tracking & Reporting
Monitor invoices, payments, and reconciliation details in real time for better cash flow and spend management and full financial visibility.
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Seamless Integration with DP Finance
Achieve a single, consolidated financial view by integrating DP Pay with DP Finance, ensuring real-time General Ledger updates without manual reconciliation.
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Flexible Payment Methods
Customize vendor payments to match supplier preferences with support for ACH, virtual cards, and checks – all managed in one platform.
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Lower Operational Costs
Reduce AP processing expenses by up to 80% by eliminating paper checks, envelopes, postage, and other manual payment inefficiencies.
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Enhanced Security & Fraud Prevention
Protect your hotel’s finances with advanced fraud protection tools, including multi-factor authentication, audit logging, positive pay for checks, and secure one-time use virtual cards.
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Automated Reconciliation
Reduce manual effort and errors with technology-driven invoice-to-payment matching, ensuring fast, accurate reconciliation and a streamlined financial close.
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Comprehensive Payment Approval Process
Increase efficiency with automated approval routing, allowing managers to review and approve payments in real time.
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Transparent Tracking & Reporting
Stay organized and audit-ready with clear, detailed tracking of invoices, payments, and remittance data.
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Web-Enabled for Mobile Access
Approve and track payments from anywhere with mobile-friendly access, ensuring seamless AP management on the go.
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The Benefits: Why Hoteliers Choose DP Pay
Backed by Data Plus’ long-standing expertise in hospitality financial management, DP Pay delivers proven efficiency, security, and cost savings, giving hotels a better way to manage payments.
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Save Time & Increase Efficiency
Automate invoice approvals and payment workflows, reducing manual effort and accelerating payment cycles.
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Reduce Costs & Eliminate Paper-Based Payments
Cut processing costs by up to 80% with digital payments that eliminate the need for checks, envelopes, and postage.
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Improve Accuracy & Compliance
Intelligent invoice matching and real-time reconciliation reduce errors and ensure compliance.
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Gain Full Control & Visibility
With real-time reporting, track all transactions from payment initiation to reconciliation.
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Enhance Security & Prevent Fraud
Built-in fraud detection tools help mitigate risk, protect against unauthorized transactions, and safeguard financial data.
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Frequently Asked Questions (FAQs)

Manual payment processes are time-consuming and prone to errors. They increase the risk of duplicate payments, fraud, and missed deadlines, which can damage vendor relationships and lead to late fees or lost discounts. Payment automation streamlines approval workflows, eliminates paper checks, and reduces processing time. It improves accuracy, enhances control, and enables staff to focus on higher-value tasks rather than chasing down approvals or printing checks. A modern AP process should support a mix of ACH, virtual card, and check payments. Offering flexible options allows you to optimize working capital, take advantage of rebates, and meet vendor preferences. Automated systems provide a real-time view into payment status, cash flow, and outstanding liabilities. They also enforce approval rules and payment limits, helping ensure strong internal controls and audit readiness. A virtual card is a secure, one-time-use card number issued for a specific payment. It offers fraud protection, speeds up payments, and provides suppliers with rich remittance details, making it an ideal option for large or recurring vendor spend. Centralized payments reduce complexity by consolidating vendor payments across properties. This eliminates duplicate efforts, ensures consistency in coding and timing, and improves negotiating power with vendors. Integration eliminates manual re-keying, accelerates reconciliation, and ensures payment data aligns with purchase orders and invoices. It also enables end-to-end visibility across the invoice-to-pay cycle. Yes. Automated systems include controls like segregation of duties, audit trails, bank account validation, and approval thresholds. These safeguards reduce the risk of internal errors, phishing scams, and fraudulent payment requests.