Fraud Prevention | Data Plus

Protect Your Hotel’s Payments with Built-In Security That Never Sleeps

Payment fraud is at an all-time high – and it’s costing hospitality companies millions. From stolen checks in the mail to forged signatures and rerouted payments, payments remain one of the easiest ways for criminals to steal your money.

With Data Plus, your payments to suppliers are protected from end to end.

Our embedded payments solution is built into your financial management system – so you get seamless workflows, fast reconciliation, and powerful fraud prevention tools baked right in. No bolt-ons. No manual workarounds. Just smarter, more secure supplier payments designed specifically for hospitality finance.

Fraud Prevention That’s Built In, Not Bolted On

We’ve eliminated the gaps that fraudsters exploit by embedding powerful security features into every step of the invoice-to-pay process.

Multi-Factor Authentication (MFA)

Only verified users can access payment functions – MFA blocks unauthorized logins, even if credentials are compromised.

Role-Based User Permissions

Granular access controls limit what users can do based on their role, reducing insider fraud risk and human error.

Segregation of Duties

Different people approve, release, and reconcile payments – so no one person controls the full payment lifecycle.

Automated Workflow Approvals

Every invoice and payment follow your rules – not personal judgment – ensuring consistent controls and full compliance.

Real-Time Audit Logs

Every action is tracked, timestamped, and linked to a user – giving you total visibility and defensibility.

End-to-End Data Encryption

Sensitive data is protected during transmission and at rest, keeping it out of the hands of cybercriminals.

Go Even Further with Virtual Card Controls

Our embedded solution also supports virtual card payments – giving you an extra layer of defense:

No physical card to steal
One-time-use credentials that expire after payment
Customizable rules for supplier name, amount, and payment date
Fully encrypted, tokenized transactions
Standard AP approvals to ensure oversight

Virtual cards are the smart, secure way to pay suppliers – and they work seamlessly inside your Data Plus platform.

Reconcile Faster. Detect Fraud Sooner.

Because payments are embedded in your Data Plus financial management system, reconciliation happens in near real time. Invoices are matched automatically. Exceptions are flagged instantly. That means finance leaders catch red flags faster – and fraud has less time to take root.

No more logging into multiple systems or waiting weeks to discover a problem. You get instant insight into your cash flow, vendor payments, and approval status – all from one platform, purpose-built for hospitality.

Don’t Let Supplier Payments Be Your Weakest Link

With fraud surging and payment scams growing more sophisticated, it’s time to take control. Data Plus helps you eliminate paper checks, automate payments, and protect every dollar that leaves your hotel.

Get in touch today to see how secure, embedded payments can help your properties operate smarter – and safer.

Frequently Asked Questions (FAQs)

Paper checks are easily intercepted, duplicated, or altered by fraudsters. They can be stolen from the mail, “washed” to change payee or amount details, or rerouted without detection – making them one of the most vulnerable payment methods in business today.

Embedded payments are built directly into your financial management system – so invoice approval, payment execution, and reconciliation all happen in one place. This eliminates data silos, manual transfers, and security gaps common with third-party tools.

Virtual cards are plastic-less, one-time-use payment credentials. They’re encrypted, customizable for specific suppliers and amounts, and processed through standard AP workflows – making them incredibly difficult for fraudsters to misuse or intercept.

Fast, automated reconciliation helps detect and stop fraud early. When payments and invoices are matched in real time and exceptions are flagged immediately, finance teams can act before fraud causes real damage.

Yes. Data Plus gives you full control over user access, with role-based permissions and segregation of duties. This ensures that no single person can create, approve, and release a payment – reducing the risk of internal fraud.

All payment data is encrypted during transmission and at rest. Our platform uses industry-standard encryption and secure protocols to ensure a hospitality company’s data – and its suppliers’ data – is safe from cyber threats.

Absolutely. Data Plus is purpose-built for hospitality, with centralized control and visibility across all properties. Whether a hospitality company manages one hotel or dozens, it will have consistent workflows, secure payments, and full insight into spending.