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HOSPITALITY ACCOUNTING SOFTWARE

Virtual Cards for Hospitality

Virtual cards can transform your hotel’s back office.

4.8/5.0 Customer Satisfaction

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A Smarter, More Secure Way to Pay

Tired of chasing paper checks and dealing with payment fraud headaches?  Virtual cards are transforming how hotels pay suppliers — and it’s time your back office took advantage.

What Are Virtual Cards?

Virtual cards are single-use, digital card numbers generated for a specific payment transaction.  Unlike traditional credit cards, virtual cards are used once only, with a fixed dollar amount, vendor, and expiration date — adding a powerful layer of control to the payment process.

Through Data Plus’ embedded payment platform, virtual cards are seamlessly issued as part of a hotel or resort’s accounts payable workflow — no manual steps, no separate systems.

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How Do Virtual Cards Work?

Virtual card payments for hotels and resorts are fast, secure, and fully automated – helping hospitality businesses eliminate manual steps and streamline payables.

Here’s how virtual card payments work:

  • An approved invoice triggers a virtual card payment directly from a hotel or resort’s system
  • A unique card number is generated and sent to the supplier
  • The supplier processes the payment just like a credit card
  • Funds are transferred, and payment is reconciled automatically
  • It is simple – no checks, no delays, no paper trail.

This streamlined virtual card process allows hospitality businesses to reduce payment friction, increase back-office efficiency, and pay suppliers with confidence directly from their ERP.

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Benefits of Virtual Cards for Hotels

Hotels and hospitality groups that use virtual cards enjoy:

  • Faster, more reliable payments to vendors
  • Improved cash flow management with precise payment timing
  • Rebates and cost savings on qualified virtual card spend
  • Simplified reconciliation with electronic remittance data
  • Stronger vendor relationships thanks to on-time, trackable payments

All from the same platform you already use for your hotel’s financial operations.

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Mitigate Payment Fraud with Virtual Cards

Payment fraud is a growing threat to hospitality.  Virtual cards help stop fraud before it starts by:

  • Limiting exposure with single-use credentials
  • Restricting use to authorized suppliers and amounts
  • Preventing reuse or unauthorized charges
  • Eliminating the need to store or transmit sensitive card data

Your finance team stays in control – and your data stays secure.

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Why Suppliers Like Getting Paid by Virtual Card

Virtual cards don’t just benefit hotels – many suppliers love them too:

  • Faster payments compared to checks and ACH
  • Guaranteed funds with fewer delays or reversals
  • Full remittance detail for easier reconciliation
  • No need to chase down missing payments

It’s a win-win for both sides of the transaction.

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Frequently Asked Questions (FAQ)

A virtual card is a secure, single-use digital payment method used by hotels and resorts to pay suppliers. It functions like a credit card but is created for a specific transaction, with a fixed amount, vendor, and expiration date – adding greater control and reducing risk.

Virtual cards streamline hotel accounts payable by automating payments, accelerating cycle times, and reducing manual processing. They improve cash flow visibility and reduce reconciliation errors, freeing up finance staff for more strategic tasks.

Virtual cards significantly reduce fraud risk by using one-time-use numbers tied to a specific supplier and dollar amount. Unlike checks or static card numbers, virtual cards can’t be reused or intercepted. This makes virtual cards one of the most secure payment methods available to hospitality businesses.

Yes. Virtual cards can be seamlessly integrated with leading hospitality financial management systems, including platforms like Data Plus. This integration allows hotels to issue virtual card payments directly from their existing finance workflows, without switching systems or introducing manual steps.

Many suppliers prefer virtual card payments because they receive funds quickly, along with full remittance details. Virtual cards help suppliers reduce payment delays, improve cash flow, and eliminate the hassles of check processing and bank deposits.

Absolutely. Virtual cards enhance payment security by generating unique credentials for each transaction. This eliminates the risk of card data theft, unauthorized charges, or supplier fraud, making them ideal for secure hotel supplier payments.

Accounting Software That Works the Way Hotels Work.

Data Plus is a financial management platform for the hospitality industry that integrates with hundreds of services.

DP Finance

Core Platform

Complete financial management system with USALI compliance and multi-property consolidation

DP Supply

Procurement Module

Automated procurement-to-payment solution with built-in vendor management tools

DP Invoice

Invoice Module

AI-powered invoice capture and processing with automated approval workflows

DP Pay

Payment Module

Automated payment processing with fraud protection and instant reconciliation

DP Connect

Integration Module

Advanced API toolkit for custom integrations and real-time data connectivity

4.8/5.0 on Hotel Tech Report

What Our Customers Say

“I trust the numbers. I don’t doubt the data. In 10+ years, we’ve never hit a crisis.”

  • 100% invoice digitization
  • Zero downtime in 10+ years
  • Seamless audits

Drew Jenkin

Director of Finance, Trump International Hotel Las Vegas

“Easy to learn and understand the flow of data within the system and the support team has always been consistently efficient and knowledgeable to help with any issues.”

Soolin Lee

Corporate Director of Finance, Trump Corporate

“Intuitive software, easy configuration and implementation, seamless interfaces with PMS and purchasing applications.”

Michael Straube

Chief Administrative Officer, Aloft Chicago Mag Mile

“Its strength is in its simplicity. The program is solid, auditable, and has safeguards to prevent posting errors and duplicates. Best of all, the data is completely exportable and logical to work with.”

John Grigas

Controller, Madison Concourse Hotel

“Data Plus continues to innovate and develop tools specifically for hospitality, food & beverage. Any hotel Controller looking for a GL solution and values excellent customer service needs Data Plus.”

Heather Samudio

Regional Controller, Hotel Californian

“Data Plus has excellent customer service. The products are easy-to-use with custom reporting capabilities and the ability to share and compare reporting across several entities — everything you need from hotel accounting software.”

Mike Abrams

CFO, Packwood Mangement

“We’ve been using Data Plus for over 25 years. They continue to invest in their products and customer support. We continue to have an excellent partnership with Data Plus.”

Don Mccall

CFO, Newport Hotel Group

“I’ve worked with Data Plus for 14 years and highly recommend this system, specifically the Accounts Payable and General Ledger modules. Their greatest asset is their competent and knowledgeable team. Their support is top notch.”

Cathy Gallagher

Director of Finance, Trump International Hotel and Tower New York

“Hotel Accounting Dream System — It is so easy to use! Their support team always responds without delay. Any time we had questions or needed changes they were willing and able to do whatever we needed to make it work for our hotels.”

Jessica Wright

Assistant Director of Finance, Primland / Auberge Resorts

“Customer support is very responsive and always resolves issues. The DPHS team is very easy to work with and their hotel accounting software is very user friendly.”

Allen Ruffin

Corporate Controller, Cooper Hotels

“We have used Data Plus as our hotel accounting software for over 10 years and most like its reliability and features specific to the hospitality industry. The product is intuitive, easy to use and supports all of the necessary functions for daily hotel operations and financial reporting.”

Mark Hawthorne

COO, Trump International Hotel and Tower New York

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Let’s Talk About Virtual Cards for Your Hotel

Want to see how virtual card payments can streamline your hotel’s back office?  Let’s arrange a quick meeting.  Contact Data Plus today to select a time that is most convenient for you to speak.

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