A Smarter, More Secure Way to Pay
Tired of chasing paper checks and dealing with payment fraud headaches? Virtual cards are transforming how hotels pay suppliers — and it’s time your back office took advantage.
What Are Virtual Cards?
Virtual cards are single-use, digital card numbers generated for a specific payment transaction. Unlike traditional credit cards, virtual cards are used once only, with a fixed dollar amount, vendor, and expiration date — adding a powerful layer of control to the payment process. Through Data Plus’ embedded payment platform, virtual cards are seamlessly issued as part of a hotel or resort’s accounts payable workflow — no manual steps, no separate systems.
How Virtual Cards Work
Virtual card payments for hotels and resorts are fast, secure, and fully automated – helping hospitality businesses eliminate manual steps and streamline payables.
- An approved invoice triggers a virtual card payment directly from a hotel or resort’s system
- A unique card number is generated and sent to the supplier
- The supplier processes the payment just like a credit card
- Funds are transferred, and payment is reconciled automatically
- It is simple – no checks, no delays, no paper trail.
This streamlined virtual card process allows hospitality businesses to reduce payment friction, increase back-office efficiency, and pay suppliers with confidence directly from their ERP.
Benefits of Virtual Cards for Hotels
Hotels and hospitality groups that use virtual cards enjoy:
- Faster, more reliable payments to vendors
- Improved cash flow management with precise payment timing
- Rebates and cost savings on qualified virtual card spend
- Simplified reconciliation with electronic remittance data
- Stronger vendor relationships thanks to on-time, trackable payments
All from the same platform you already use for your hotel’s financial operations.
Mitigate Payment Fraud with Virtual Cards
Payment fraud is a growing threat to hospitality. Virtual cards help stop fraud before it starts by:
- Limiting exposure with single-use credentials
- Restricting use to authorized suppliers and amounts
- Preventing reuse or unauthorized charges
- Eliminating the need to store or transmit sensitive card data
Your finance team stays in control – and your data stays secure.
Why Suppliers Like Getting Paid by Virtual Card
Virtual cards don’t just benefit hotels – many suppliers love them too:
- Faster payments compared to checks and ACH
- Guaranteed funds with fewer delays or reversals
- Full remittance detail for easier reconciliation
- No need to chase down missing payments
It’s a win-win for both sides of the transaction.
Let’s Talk About Virtual Cards for Your Hotel
Want to see how virtual card payments can streamline your hotel’s back office? Let’s arrange a quick meeting. Contact Data Plus today to select a time that is most convenient for you to speak.
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